Comfort And Focus: 4 Tips For Setting Up Your Conference Room
By Rylie Holt
Most workplaces need a good conference room where teams can work together, where information can be shared, and where clients can be welcomed. Thus, a conference room needs to be a comfortable space that is conducive to sharing ideas. If you’re planning to set up a new conference room or redesign the one you have, the following are 4 tips that will help you create a space that promotes both comfort and focus.
Consider The Size Of The Room
A conference room should be designed with space for people to sit and walk comfortably around a table. A common recommendation is to allow a minimum of 3 feet of walking space between the walls and the conference table. Another measurement to keep in mind is the length of the table in feet, which is also the number of people the table can accommodate with chairs on both sides and at each end. Crowding in more people than the room can easily hold creates tension and makes it harder for people to focus. If you find that you need more space than your current office provides, visit a commercial real estate agent to check out other options in your area.
Outfit The Room With The Right Technology
Technology supports almost all workplace communication in one way or another. Most meetings rely on audio and video, projectors, and platforms that facilitate online meetings. Nowadays, it is very common for work meetings to include both participants who are physically present and others who are joining remotely. Therefore, it’s important to have the right technology to support online and hybrid meetings. Consider investing in a wide-angle camera that can capture every seat at the table as well as high-quality microphones and speakers that allow everyone to hear what’s going on.
Choose Furniture For Comfort And Flexibility
The table is probably the most important piece of furniture in the room, and the shape of the table affects how people relate to each other. A round or oval table, for example, tends to promote collaboration while a rectangular table facilitates leadership. Chairs should be chosen for comfort and adjustability, and chairs without arms are ideal for saving space. Other furnishings you may need for your conference room include a whiteboard, a podium, and shelving. If you’re outfitting a small space, modular furniture is ideal because it allows you to use only the space that you need.
Use Colors And Natural Light To Create The Right Ambiance
Windows provide a wonderful source of natural light that is easy on the eyes, but a window that looks out onto a busy street may prove to be a distraction. If that is the case, use window treatments like translucent curtains or adjustable blinds that can let in the light but block the view. Overhead lighting is also important because insufficient light makes it harder for people to concentrate. In addition to light, colors are an important part of a room’s ambiance. Although neutral tones like white and gray are trendy in modern offices, a little color in the conference room can actually promote productivity.
Setting up a conference room is an important task that will have a significant impact on the way people work together. It’s worth spending time researching options and talking them over with coworkers before making any final decisions.
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