Why You Should Automate Your Business Processes
By Greg Nunan
Automation is the process of using control systems to operate equipment or even various processes. Business automation can be done using a software tool or hardware tool in the case of linear actuators or other automation hardware.
Do you get a lot of emails requiring approval, use a lot of paperwork to track tasks and processes, know the existence of bottlenecks, but have no data to prove where they are? Would also wish to change a process quickly but are buried in a hierarchy?
All you are experiencing is a tension and stress of an un-automated workflow. The workflow of a business process is a predictable and repetitive sequence that goes from initiation to completion. What if all this could go away with simply a hit of an Approve button to approve all the emails requiring approval?
What if all paper forms could be got rid off?
What if a deep analysis of any business process could be made possible in any business process and can you can know the time that was taken and where the bottlenecks are?
What if a process could be improved instantly and then updated for everyone in the organization, like the way linear actuators ease various functions by providing automation to them?
What if there was no reliance on a business process to the owner of the process, but it worked in the background seamlessly. Reasons on why to automate you business process are outlined below.
Automation streamlines communication in your business process. Automated workflow means a streamlined and simple communication process with one view to see all of your requests. Every workflow has its communication line to account for the discussions and irregularities in the business process. Just like how linear actuators make things move through the touch of a button, the workflow just flows.
You can also be able to enforce accountability through automating the business process. Automation creates an owner for every each step in the process. Therefore initiations, rejections, input, and approvals are all tied up to one person: the one who performed the action. Accountability is thus enforced by enabling the level of information transparency in the business process. This also brings to light who needs help to handle their share of work and who gets their job done quickly.
Automating the business process can minimize costs brought about by inefficiency and manual errors. Payment for goods never received, slow sales approvals, and late payments are all expensive errors that we would not want to keep making. Automating the process curbs this by showing you the current state of any item.
You also need to develop insight into the repercussions and evolution of your business process. After automating the business process and making sure it is working seamlessly, data is collected over time. This data can be used to get business insights. You can know if the new system is making things more complicated for your employees or making life easier for them. This inferencing can be done since there is a centralized accumulation of data and the communication is streamlined.
Finally, you need to establish a clear approval hierarchy. In a well-implemented business process, workflow tool is approval hierarchies inside the tool’s code and ensures that every process has its hierarchy.
Linear actuators are mostly used to automate equipment. In a business perspective, linear actuators can be used to automate an office by having office cabinets and shelves automated through the push of a button. Also, actuators can be used to make adjustable sitting or standing desks. Office windows can also be automated using linear actuators to either open or close.